Hire a new Employee or Intern
Approvals - Make sure you have discussed the position, budget, responsibilities, and reporting structure for any new employee with your manager and/or Director first.
Open a Requisition - Complete the Personal Requisition Form (employee) or Intern Application Form and submit to HR. You will be asked to provide information about the postion, as well as screening and interview content.
View and Disposition Candidates - Once the req is posted, you can view and disposition candidates in the Paylocity Recruiting tool. Look here for How To instructions.
Screen and Interview Candidates - Review these important guidelines for do's and don'ts for interviewing candidates
Onboarding - During the onboarding process we complete the hiring process both collect the information we need to make someone an official employee, and start the process of welcoming and integrating a new employee into Latino Network. Some steps include:
- Collect employee information. e.g., Personal information, preferences for direct deposit, tax withholding exemptions, and employment eligibility documentation
- Sign key documents. e.g.,
- Share benefit information, if appropriate
- Grant access to LATNET resources. e.g., email, network, portal, and Paylocity
- Learn more about our new employee. Ask them to complete an Employee Bio form
HIRE A CONTRACTOR (Initial)
There is specific paperwork and steps which must be completed before a contractor can begin to work for Latino Network. Specifically,
- Professional Services Agreement. Must executed by both the contractor and Latino Network
- Completed W9. Good through the end of the calendar year.
- Background Check.
- We need proof that the contract has a current, valid background check, (e.g., a district badge with photograph and an updated expiration date), or
- Signed Background Check Disclosure and Authorization Form. This form gives Latino Network permission to perform a background check (which will be good for 1 year completion.)
Contractors are asked to use this Invoice Template to bill Latino Network for their time.
Submit all paperwork to your Program Manager for review and further processing.
Rehire a Contractor
To rehire a contractor for an additional term, the following steps must be reviewed and/or completed as necessary:
Professional Services Agreement. A new contract must be executed with the new dates
Current W9: No new W9 is needed if the new contract dates are in the same calendar year as the W9 already on file. Otherwise, one for the new calendar year must be signed and submitted.
Background Check: No new background check is needed if the most recently approved one is valid through the last date of the contract term. Otherwise a new Background Check Disclosure and Authorization Form (or proof of successful completion of a new one) must be on file.
All of the above must be completed and in place before the contractor can start an additional term of work. Submit all paperwork to your Program Manager for review and further processing.